Privacy Policy

We collect information you submit to us directly, information generated through your use of our services, and limited information from third-party providers we rely on to operate the network. We collect only what is necessary to deliver the service requested and to maintain the integrity of our operator network.

• Identification data: name, email, company, role, and country of residence.
• Engagement data: project briefs, communications, and meeting notes.
• Operator data: portfolios, references, work history, rates, and availability.
• Technical data: device, browser, IP address, and approximate location.

We process personal data under one or more of the following lawful bases under the GDPR and equivalent international frameworks: performance of a contract, legitimate interest, compliance with a legal obligation, and consent where required.

Where consent is the basis for processing, you may withdraw it at any time without affecting the lawfulness of processing carried out prior to withdrawal.

Information submitted through our contact form, including your name, email, company, talent needs, and message, is used solely to respond to your inquiry, prepare a curated shortlist of operators, and maintain a record of correspondence. We do not use this information for unrelated marketing.

Applicants to the Motion House network voluntarily submit professional information including portfolios, references, rates, and availability. This data is reviewed under strict confidentiality and shared only with vetted clients under non-disclosure terms.

Unsuccessful applicants may request deletion of their submission at any time. Active operator profiles are reviewed annually for accuracy and continued consent.

Shortlists shared with clients are governed by an implicit confidentiality obligation. Clients agree not to recirculate, publish, or solicit operators presented through Motion House outside of engagements arranged through us.

We use a minimal set of essential and analytics cookies to operate the site and understand aggregated usage. Detailed cookie categories and management options are described in our Cookie Policy.

We use privacy-respecting analytics to measure aggregated traffic, performance, and conversion patterns. Analytics data is anonymized where feasible and is never sold or shared with advertising networks.

To operate the network we engage a limited number of vetted subprocessors for hosting, communication, scheduling, payments, and analytics. All subprocessors are bound by data processing agreements consistent with GDPR Article 28.

• Cloud hosting and storage providers operating in regions with adequate protections.
• Email and scheduling tools used to coordinate engagements.
• Payment processors for invoicing and operator payouts.
• Analytics platforms configured with privacy-preserving settings.

Data is stored on encrypted infrastructure with role-based access, audit logging, and regular backups. We follow the principle of least privilege and review access on a recurring basis. Retention periods are aligned to the purpose of collection and applicable legal obligations.

Motion House operates a globally distributed network. Where personal data is transferred outside the European Economic Area or the United Kingdom, we rely on Standard Contractual Clauses, adequacy decisions, or equivalent safeguards to ensure your data remains protected to a comparable standard.

Rights available to you

• Right of access to the personal data we hold about you.
• Right to rectification of inaccurate or incomplete data.
• Right to erasure (the right to be forgotten).
• Right to restrict or object to processing.
• Right to data portability in a structured, machine-readable format.
• Right to lodge a complaint with your supervisory authority.

You may request deletion of your data by emailing privacy@motionhouse.co. We respond to verified requests within thirty (30) days. Certain records may be retained where required by law, for the establishment or defense of legal claims, or for billing purposes.

For any privacy-related question, please contact our team at privacy@motionhouse.co. We aim to respond within two business days.